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Preservation Action Registries Workshop

Jul 8 : 10:00 AM - 4:00 PM

Introduction

The Preservation Action Registries project (http://parcore.org) is developing a common and consistent way to describe and execute preservation policies and actions at a technical level. An initial data model has been created which defines a human and machine-readable way of describing preservation actions and the associated business rules that together, make up preservation policies.

Using a skill acquisition technique borrowed from the medical profession (See One, Do One, Teach One) this workshop will lead participants through a three-step process, intended to improve the participants’ ability to develop and describe their own digital preservation policies. The workshop will help participants to better express and share preservation policies in a concise, comprehensive and unambiguous way.

Participants will be introduced to the PAR project and data model, using examples of working preservation actions and business rules. In smaller groups, participants will be led through the process of describing a new preservation policy using the PAR data model. Finally, groups will present their work to the other groups.

Participants will gain valuable skills described below while enabling the PAR consortium  to answer key questions including:

  • Can the PAR model effectively describe real-world preservation scenarios
  • What changes are needed to the PAR model to make it more effective, and in what preservation scenarios are they needed?
  • How easy is it to use the PAR model in practice and how could it be simplified or improved?

Pre-requisites for attendance

The only pre-requisites for attending the workshop are:

  • Participants should bring one or more preservation policies that they already use in their organization (or would like to implement). They should be prepared for these to be described, analyzed and shared in the workshop. The policy does not need to be written up in any particular format.
  • Participants are expected to actively participate in the workshop.

Examples of policies might include:

  • We expect digitized images to be of a specific colour depth.
  • The contents of disk images must be extracted and the formats within must be identified.
  • Textual records from certain donors need to be scanned for personally identifying information.

Structure of the Day

Introductions and overview of PAR

The first part of the event will provide an overview of the PAR project, its objectives and results to date. This will include a review of the PAR data model and how this can be used to define preservation policies based on preservation actions, tools and rules. The PAR data model will provide the framework for the practical session and allow project participants to describe their preservation policies in a consistent way.

PAR by Example (See one)

The  PAR consortium will provide the attendees with ready-worked examples showing how the PAR approach can be used to describe preservation policies. These will be based on user scenarios and the specific preservation actions needed to achieve this This will enable the attendees to familiarise themselves with the concepts before they are asked to develop their own descriptions.

PAR by Practice (Do one)

Attendees will be split into small groups and asked to select one or two preservation policies to work on from the candidates brought by the attendees. Each group will discuss the policies and develop a description using the PAR framework. A member of the PAR consortium will facilitate each group. Each group member will be involved, e.g. by focusing on different aspects of the description, such as the business rules, tool specification, action definition etc..

PAR by Demonstration (Teach one)

Each group member will present their group’s description of a preservation policy to a member of another group. This is to be done in pairs or small groups. Everyone will get the chance to teach as well as listen and comment on other people’s policy descriptions.

Feedback and next steps

The final stage of the workshop will be used to capture general comments and feedback on the participants’ experience with the PAR approach. This will be done as a plenary involving all participants so everyone has a chance to contribute and share their suggestions for PAR improvements

Agenda

Time Session Facilitator/Speaker
10:00 – 10:30 Coffee and registration
10:30 – 10:40 Introduction / Overview of the day Martin Wrigley, OPF
10:40 – 10:50 PAR Background and overview Matthew Addis. Arkivum
10:50 – 11:10 PAR Model / Examples Jack O’Sullivan, Preservica / Sarah Romkey, Artefactual
11:10 – 11:20 PAR demo Jack O’Sullivan, Preservica / Sarah Romkey, Artefactual
11:20 – 11:35 PAR Going Forward / Sustainability Carl Wilson / Martin Wrigley, OPF
11:35 – 12:00 Workshop overview Justin Simpson, Artefactual
12:00 – 13:00 Break
13:00 – 15:30 PAR Action Rules Workshop Justin Simpson / All
15:30 – 16:00 Feedback, Q&A All

Registration

Registration will open soon – sign up to our mailing list to find out when. Registration is free and open to everyone, but places are limited and should be booked in advance. Registration will close at 12:00 GMT on 28 June 2019.

There is a limit of 3 places per institution and these will be available on a ‘first come, first served’ basis. Additional registrations will be accepted but will be placed on the waitlist until registration closes a week before the event, at which time they will be distributed equally. If you have any questions about registration please contact Sarah Middleton (sarah.middleton@dpconline.org).

Cancellations will be accepted until 12:00 GMT on 28 June 2019, a ‘no show’ fee of £275 will be charged for those who cancel after this time.

Can’t make it in person?

Parts of this event will be broadcast live on the day for DPC and OPF Members. Recordings made available to everyone on the DPC website.

By attending this workshop, participants understand that the event will be recorded and/or live streamed online and that their image and comments may be captured and shared as part of this event content.

Follow the event on Twitter using #dpcPAR

Details

Date:
Jul 8
Time:
10:00 AM - 4:00 PM

Venue

De Grey Rooms
St. Leonards Place
York, YO1 7HD
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