Job Opportunity at OPF – Office Manager


Job title:​ Office Manager
Hours:​ Part-time (16 hours per week). This position may be combined with the Marketing & Community Officer vacancy to create a full-time position.
Contract type:​ Permanent
Salary: £20,000 – £23,000 F/T (£8,000 – £9,200 pro-rata) depending on skills and experience
Reports to:​ Executive Director
Location:​ Homeworking, UK or EU based with occasional travel within the UK or Europe.

The Open Preservation Foundation (OPF) is looking for an efficient and highly-organised Office Manager to oversee the administrative and financial functions of the Open Preservation Foundation UK and Netherlands. This is an exciting opportunity to work with leading libraries, archives, universities, research organisations and vendors of digital preservation solutions across the world.

The successful candidate will be responsible for:

  • Managing the financial processes of our offices in the UK and Netherlands.
  • Providing administrative support to the Foundation.
  • Acting as a main point of contact for our suppliers and stakeholders in all administrative matters.

About you

The ideal candidate will be an experienced and diligent administrator with the confidence to fulfil a range of financial and administrative tasks, ensuring the smooth day-to-day running of the Foundation.

Your outstanding organisational skills will enable you to balance multiple tasks with competing deadlines. You will be used to working with a degree of autonomy and possess the confidence to meet new challenges and develop new skills as appropriate.

If you are excited by this role and the prospect of joining our experienced and committed team, we would love to hear from you.

Job description

Please see the Job Description for more details about the role.

About OPF

The OPF is an international not-for-profit membership organisation providing open source digital preservation technology and knowledge to memory institutions around the world.

We are working towards achieving our vision for open, sustainable digital preservation by leading a collaborative effort to create, develop, and sustain open-source digital preservation tools and resources.

Founded in 2010 as a collaborative initiative, working with others continues to be an essential part of our approach to developing practical solutions and best practice. We have over 30 members in 17 countries, primarily from the Galleries, Libraries, Archives and Museums sector. We choose to work on projects and initiatives that align with our member priorities and our open source philosophy, delivering benefits to the whole community.


  • Flexible working hours.
  • Remote working balanced with occasional days at our head office in Leeds city centre.
  • 25 days holiday, plus statutory holidays (pro-rata).
  • Workplace salary pension scheme (where applicable).

Diversity and inclusion

OPF is committed to fostering an inclusive working culture. We welcome applications from all individuals with suitable skills and experience for this role, regardless of age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We are particularly interested to hear from Black, Asian, and Minority Ethnic people, women, disabled people and those who identify as LGBTQ+.

Please contact us if you would like to discuss flexible working arrangements or access requirements.

How to apply

Please email your CV and letter of application (max. 2 pages) to Charlotte Armstrong (charlotte [at] openpreservation [dot] org) explaining why you are applying for the role and how you meet the required skills and experience in the job description.

Applicants must have the right to work in the UK or EU.

We aim to confirm receipt of all applications within 5 working days. Due to the high volume of applications we expect to receive, feedback will only be provided if you attend an interview.

Closing date

15 April 2022 at 17:00 CEST. We reserve the right to close this advertisement early if we receive a high volume of suitable applications.

If you have any enquiries or would like to arrange an informal chat about the post, please contact charlotte [at] openpreservation [dot] org.

No agencies please.



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