Job opportunity: Archives Associate at IAEA

The Archives and Records Management Section of the International Atomic Energy Agency is recruiting for an Archives Associate.

Title: Archives Associate (P1) – (2022/0318 (209732))
Primary Location: Vienna, Austria – IAEA Headquarters
Closing Date: 08 July 2022
Duration: 36 months
Contract Type: Fixed Term – Regular
Probation Period: 1 Year

Main Purpose

Under the supervision of the Unit Head, the Digital Archivist contributes to the formulation and implementation of processes for the digital management of IAEA archives and records in the custody of MTGS/ARMS. This entails the identification of appropriate metadata standards for the description of physical and digital records, including photographic and audio-visual material; the definition of digital preservation and digitization workflows in accordance with international best practices; and the implementation of these processes through a combination of hands-on work, communication and training.


The Digital Archivist is:

  • a technical analyst who researches and monitors archival and digital content metadata standards to ensure the application of best practices across archival and information systems and projects;
  • a collaborator who can implement metadata, digitization, and digital preservation workflows and relevant procedures in close cooperation with the Records Unit and DMSU;
  • a team member who can assist the delivery of projects relating to metadata, digitization and digital preservation;
  • a liaison who can build relationships across the IAEA to promote the application of best practices.

Functions / Key Results Expected

  • Assist the team in enhancing descriptive, technical, administrative and preservation metadata in use in MTGS/ARMS systems, including the archives management system;
  • Under the guidance of the Unit Head, develop and implement digital preservation and digitization workflows following professional standards and best practices;
  • Work closely with project teams and other technologists on the implementation or development of discovery, digital preservation, and digital asset management systems;
  • Work closely with the team in Developing and delivering training related to metadata, digitization, and digital preservation
  • Perform other operational tasks linked to core archives business processes, such as transmitting electronic records with enduring value to the custody of the Archives Unit, disposition and deletion, and producing finding aids in the archives management system. This may include lifting boxes of records weighing up to 15 kg.


The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $38523 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 14446*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks’ annual vacation, home leave, pension plan and health insurance

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